WorksiteHQ — Contractor Compliance Software
Know who is approved to work on each site right now
Replace spreadsheets and manual follow-ups with live Approved-to-Work status, computed automatically by site. Setup takes 24 business hours.
- Deterministic computations: 100%
- Documents tracked: Unlimited
- Sites monitored: All
- Setup time: 24 hrs
Measurable compliance outcomes
WorksiteHQ delivers results you can verify, not promises you have to trust.
Live Approved-to-Work status by site
Every contractor's compliance status is computed deterministically — no subjective decisions, no guesswork. You see who can work where, right now.
Expiring documents caught before lapse
Automated expiry alerts notify you and your contractors before documents lapse, so compliance gaps never go unnoticed.
Audit-ready records without manual assembly
Export compliance packs for any site or contractor instantly. Every action is logged in an immutable audit trail.
How it works
Three steps from spreadsheet chaos to deterministic compliance.
1. Upload requirements
Define what each contractor needs per site — insurances, licences, inductions, safe work methods. Use templates or build your own.
2. Engine computes status
Our deterministic approval engine evaluates every document against your requirements. No manual review, no subjective judgement.
3. Live Approved-to-Work by site
See each contractor's real-time compliance status per site on your dashboard. Expiry alerts keep you ahead of lapses.
Built for the people who own compliance
Whether you manage sites, set policies, or onboard contractors — WorksiteHQ fits your workflow.
Facilities Managers
You manage multiple sites and need to know which contractors are approved to work at each one — without chasing emails.
Compliance Leads
You are responsible for ensuring every contractor meets your organisation's requirements before they step on site.
Procurement Teams
You onboard contractors and need a streamlined process that does not slow down operations or create compliance risk.
Why switch from spreadsheets?
Spreadsheets were never designed for contractor compliance. Here is what changes.
| Area | Spreadsheets | WorksiteHQ |
|---|---|---|
| Compliance status | Manual check across tabs and emails | Live Approved-to-Work status by site, computed automatically |
| Expiry tracking | Calendar reminders you set yourself | Automated alerts before documents lapse |
| Audit readiness | Assemble PDFs and screenshots manually | One-click compliance export packs with full audit trail |
| Contractor onboarding | Email back and forth for each document | Contractor upload workflow with guided document collection |
| Multi-site visibility | Separate spreadsheet per site | Single dashboard showing every site at once |
What makes WorksiteHQ different
Proof-first compliance, not another document repository.
Deterministic approval engine
Approved-to-Work status is computed, not decided. The engine evaluates every requirement with zero manual overrides.
Live ATW status by site
See which contractors are approved for each specific site in real time. No spreadsheet lag, no stale data.
Full audit trail
Every document upload, status change, and compliance action is recorded in an immutable, append-only audit log.
24-hour setup
Go from sign-up to live Approved-to-Work status within 24 business hours. Migration included on annual plans.
Migration included on annual plans
Switch to WorksiteHQ on an annual plan and we will migrate your existing contractor data at no extra cost. Your compliance history comes with you.
Simple, transparent pricing
All plans include unlimited contractors, document tracking, and the deterministic approval engine.
Core — A$249/mo or A$2,490/yr
Essential compliance tracking for small teams.
Growth — A$449/mo or A$4,490/yr (Recommended)
Advanced compliance with multi-site management.
Scale — A$799/mo or A$7,990/yr
Enterprise-grade compliance for large organisations.
Migration included on annual plans. Save two months free.
Common questions
- What does 'Approved-to-Work' mean?
- Approved-to-Work is a compliance status computed by our deterministic engine for each contractor at each site. It means every required document (insurances, licences, inductions) is current and verified — the contractor is cleared to work on that specific site.
- How is the approval engine deterministic?
- The engine evaluates every document against the requirements you define for each site. There are no manual overrides or subjective reviews — the same inputs always produce the same status. This removes human error and makes every decision auditable.
- How long does setup take?
- You can go from sign-up to live Approved-to-Work status within 24 business hours. We help you configure your sites, requirements, and import existing contractor data. Migration is included on annual plans.
- What types of documents can WorksiteHQ track?
- Any document your contractors need to provide: public liability insurance, professional indemnity, workers compensation, licences, inductions, safe work method statements, and more.
- Can I manage multiple sites with different requirements?
- Yes. Each site can have its own set of compliance requirements. The dashboard shows you Approved-to-Work status across all your sites at once.
- What do my contractors see?
- Contractors receive a secure link where they can see exactly what documents are required, upload them directly, and track their own compliance status.
- How is my data secured?
- WorksiteHQ uses role-based access control (Admin, Manager, Viewer), organisation-level data isolation, HTTPS encryption in transit, and an immutable audit log.
- Does WorksiteHQ support construction-specific compliance?
- Yes. The Construction Pack add-on extends WorksiteHQ with worker-level compliance, licence tracking, SWMS management, site risk profiles, and job type registry.
Ready to know who is approved to work?
See live Approved-to-Work status in a 12-minute walkthrough. We will map your data and build a migration plan.